Looking for Recurring Course Workarounds
Hello Community!
We have several courses that recur annually. The current expire/re-enroll tool is based on the last time the learner completed the course. For example, if a training was assigned company-wide on June 1 and employees have 30 days to complete, then the next year, it will assign for those employees on different dates depending on when they completed. We typically allow 30 days so most of them will get a redeployment sometime in May or June to keep them in compliance. If someone is out on FMLA leave or a new employee starts in say, September, those people are then off-cycle. Because of the rolling deployment based on the completion date, everyone else also starts to be staggered. Eventually, everyone is different.
This makes it difficult to monitor when courses will be deployed, which prevents us from staggering them so that some employees don't get overburdened at any one time. It also makes pushing updates to these courses difficult because it seems like someone is always actively enrolled in the courses.
So, what suggestions do you all have to maintain this type of situation? What we would really like is the ability to say, "Training X is always due on June 30" instead of just scheduling them all for 30 day completion from the time of enrollment.
Thank you in advance for your feedback!
Amy
Comments
3 comments
Amy Skyles, I am wondering if you ever found a work around for this issue. We are trying to figure out how to best assign a yearly course at the same time every year as well. Please let me know. Thank you.
Hello,
Unfortunately, we did not. We have a calendar on a spreadsheet and we manually review when it's convenient. This is typically when there are the fewest active enrollments, but with the current tool, that cycle begins to spread out pretty quickly so we almost always have someone who is active in each recurring course. We've only got around 430 employees. I can't imagine managing this with too many more. It most definitely has to be an issue for larger companies.
Best,
Amy
Hello,
It would be nice for Bridge to have a work around for this. It makes it easier for us to plan training. We have over 3500 employees. We are using a training calendar to plan training rollouts. We are using smart groups with the hired before date filter. So any employees hired before 11/30/21 will be enrolled in the course that is due 12/31/21. Every year we must create a new course and update the dates in the smart group and assign to the new course. This is the only work around that we have found for now. The course must have the year of issuance and should be the same name for the smart group so you can track.
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