What are some methods that you use to keep managers from enrolling themselves or direct reports into courses, programs and checkpoints that are in draft form?
Hey Robert, thanks for starting this discussion! Because there is likely to be more than one good answer, but no single correct answer, I have converted this from a question to a discussion. I look forward to hearing what others have to say!
Hi there ROBERT STOWE,
I tend to put (Not Approved) in the title first. Once approved, I change it to (Pending Release). I will also mark an existing course that we're about to replace with (Update Pending) or even OLD if I'm about to swap it out just so I get the right one. Once released, I just remove the () statement since it's now live.
Another team uses WIP. It took me a bit to figure out WIP means Work In Progress, so I don't use that.
You could remove them from the Learning Library until you're ready to publish changes. We don't have too many elective courses that were created in-house so it would be pretty easy for us to do this. Additionally, for our electives, unless something has changed (a law or something that would make content erroneous in the course), it doesn't really matter if they don't get the newest version. We use courses in the Learning Library for development purposes only.
Amy, unfortunately the courses aren't in the learning library. Managers can enroll from the authoring page. This is where we run in to the problem.
I think I understand better now. So all of your managers have author access, is that correct? Our managers are all just regular end-users, but we do have a small group of people who have had some additional author training. That group gets what we call "Author Lite" access. It's a custom role based on the typical Author functionality. One of the things that they can't do is enroll learners. A custom role like this for your managers may be a good solution. Our Author Lite users also can't publish changes to content. This allows for a quality check by someone on our Learning and Development team before any changes are published for end-users to see. They also can't edit any course they didn't create.
The one downfall to this role (for us) is that with any role based on the Author role, course data is all or nothing. Anyone with the Author Lite role can see the course analytics and quiz data for all courses. Here's a discussion about Granular Course Data Permissions that I created a while back. It seems that your request, though slightly different, is a granular permissions idea as well.
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