When a course is archived, we do recommend removing the content affiliations to groups and disabling any expiration and re-enrollment rules set up at the course- or Program-level.

No existing enrollments will be deleted. If the learnable stays affiliated to the group, even in an archived state, enrollments will continue to generate in the background as users get added to those groups.  No notification is triggered as the enrollment starts off in an archived state.

A learner will not see enrollments in archived items. They will only see completed enrollments from archived items in their “completed” section. They will not be able to access the archived content. Upon hover, it will show that the course is no longer available:

Users that were mid-flight will completely lose access to the content.

Admins and Managers will see the archived enrollments in the admin settings of a user profile.

If the course is completed, it will show in the user’s completed section:

If the course was mid-flight, it will remain with the user, and if not in an overdue state already, it will transition to an overdue state at some point since the learner no longer has access to it:

If the course is part of a Program or Programs, learners who enroll into that Program will not see the course in their enrollments should they self-enroll; however, they can still see it when previewing the Program.

The course will show as being an archived course in that preview:

We do recommend deleting the course from the Program to prevent any confusion for the learners:

For the Analytics Transcript reporting, archived enrollments are not included in the reporting by default. They can be added into any report via the “more” option and then choosing “yes” for showing archived learnables:

Once refreshed, you can see that Stephanie is in a completed state for the course while James will continue to be overdue for the course: